Facility Rental

How To Rent Facilities

• Individuals and organizations using Roseville Area Schools facilities must have an approved permit and a Certificate of Insurance on file in the Facility Use office prior to use.
• Permits will be approved according to our priority categories.
• Requests must be submitted a minimum of 10 working days in advance of the activity.
• Cancellations must be made a minimum of 5 working days in advance of an activity.
• Permits may be requested for single use or a series of dates and will require prepayment of all fees.

Request Forms are Available at:

Click HERE for the request form, or contact our Facility office at:

651-604-3510
kristine.rossow@isd623.org
Aŋpétu Téča Education Center - 1910 County Road B West, Roseville

Requests are scheduled according to these prioritized categories:

• Regularly scheduled daytime school activities. Federal, state, municipal and school elections. Political caucuses as required by law. School/PTA events - after school and evening. Community Education programs.
• Youth service organizations/municipal recreation youth programs.
• Municipal recreation adult programs.
• Public hearings conducted by federal, state, municipal agencies, and political conventions. Non-profit/community sponsored events. For-profit in-district/all out-of-district activities.

Facility requests are placed into one of the following fee categories. All categories will incur building supervision and/or custodial costs.

No Rental Charge
District 623 K-12 activities, Community Education programs, local municipal youth groups, public meetings/hearings, elections and caucuses.

Non-Profit Rate
Youth organizations, local adult recreation programs, meetings and activities sponsored by non-profit organizations, community groups, and churches located within District 623, and area colleges and universities.

For-Profit Rate
All out of district community groups, for-profit businesses, private family functions, and any organization or activity not covered in the above categories.

Staffing Rates
Building Aide on Weekdays - $28/hour
Building Aide on Weekends - $31/hour
Custodian - $60/hour
Nutrition Specialist - $40/hour
Lifeguard - $28/hour
Theater/Audio Visual Tech - $37/hour
Theater Manager - $55/hour

Kitchen, Food, and Beverage
A menu of food and beverage items can be obtained from our Nutrition Services office. Kitchen use requires Nutrition Services staff.

Other Fees

• There is $25 non-refundable permit fee.
• A $10 rescheduling fee is charged for a permit revision.
• No-shows will be billed the total amount on the permit.
• A $20 late fee will be charged each month an invoice is past due.
• An additional fee will be charged for events. A $50 set-up fee will be charged for larger events.
• Portable outdoor restrooms are available for an additional fee.

Community Use of Roseville Area High School Stadium and Turf Fields

Community use of the Roseville Area High School Stadium and Turf Fields will follow the general policy and regulations already established for community use of district facilities. In addition, the following procedures provide specified practices for community use of the spaces.

• Contact the district Facilities scheduler (651 604-3510) who will bring your request to the RAHS Activities Director who assess the request in terms of timing and suitability for the space. Some examples of why permits may be denied, or cancelled include:
  • Conflicts with District 623 activities or events.
  • May result in damage or is not consistent with the use for which the space was designed.
  • Group has previously documented experience with District 623 which indicates poor group supervision, misuse of equipment or facilities, unacceptable group conduct, or failure to meet fiscal responsibilities.
  • If in the judgement of District 623 the event is prejudicial to the best interests of the educational system.
  • If the event does not have satisfactory sponsorship or adequate adult supervision.
• If the request is approved by the RAHS Activities Director, the activity will be scheduled and staffed by the RAHS Activities Office once your Facility Use Request Form has been received.
• A minimum of 2 weeks prior to your event we must receive a copy of your certificate of liability insurance showing adequate general liability insurance with minimum coverage amounts of $1,000,000 per occurrence/$2,000,000 aggregate and naming the district as additional insured
• Payment of fees may be required 2 weeks prior to your event, on-going users will be billed monthly.
• If you need to cancel your request, cancellations must be made 5 business days in advance of your scheduled activity to receive a refund minus the annual $25 permit fee.

Stadium & Turf Costs

Possible Additional Costs

• Special Access Fee – $75/hour - If the activity has a large number of attendees or other complex management issues that would be best supported by a district specialist.
• Sales Tax will be charged if you are not a tax-exempt organization or if you have not provided your tax-exempt status documentation.
• Custodial Fee - $53/hour/custodian – If the stadium is not properly cleaned by the user following your activity.
• Portable Restrooms – If additional restrooms are required you will be charged for the cost.
• Rescheduling Fee - $10/change to your original permit

Site Supervision

All community use of the stadium and turf fields will require a district staff person, the site supervisor will:

• Unlock and lock the space according to the times indicated on your permit.
• Tour the facility with the group’s contact person and note the condition of the facility before the event begins.
• Ensure the space is used appropriately and adequately supervised by the permit holder.
• Guide the required cleaning of the space following the event.
• Enforce the rules and regulations of the district and space.
• Close the space in an emergency.

Emergency Closing

If it is necessary to close the stadium due to an emergency, all permits will be cancelled. If the Activities Director or other district personnel can make this decision prior to your event you will be notified by the Facilities Scheduler. If something happens during your event the stadium supervisor has the authority to close the stadium.

Conditions of Use

• Prior to use, you must obtain a permit from the district facilities office. A copy of the permit must be presented to the stadium supervisor.

  • If you have equipment needs, you must let the Facilities Scheduler know when scheduling the space so use can be verified with the Activities Director and be added to your permit.

• An adult group leader from your organization must be present from the time of entry stated on this permit until all participants have left the premises.
• Your group leader must check in with the stadium supervisor upon arrival and a walk through of the area is required before and after the event to determine the condition of any spaces used.
• You are responsible for disposing of all trash and debris in the dumpsters.
• It is your responsibility to maintain control of the behavior and location of participants and spectators and to ensure they remain in the area authorized in the permit. Improper conduct or infraction of rules may result in the immediate cancellation of your permit and may prevent the approval of future use of our facilities.
• All district buildings and grounds are drug, tobacco, and alcohol free.
• Firearms and weapons are not allowed on school district grounds except for authorized instructional programs and/or law enforcement personnel.
• No wheeled vehicles or equipment is allowed on the track or fields, this includes but is not limited to cars, trucks, golf carts, trailers, bicycles, rollerblades, or skateboards.
• Appropriate athletic shoes must be worn on the fields.
• No food is allowed on the track or fields – this includes gum, sunflower seeds, and shelled peanuts.
• Pets are not allowed.